Dinner RSVP form template

Guests say whether they will join. Those coming give their level, any colleague they bring, dietary needs and topics for the table. Those who cannot come can book a call instead.

Use this template → Try the journey
Registration template
13
questions in the template
3-7
answered by each person
4
paths through it
Registration formEvery plan, including Free
Try it

Try the journey

Tap an answer on the phone, or on the map: see which questions follow, and which are skipped.

Contact details

Work email, Full name, Company, Job title

On the phone now

Will you join us?

2 answers

Your level

If Yes, I will be there

Bringing a colleague?

If Yes, I will be there

Your colleague's name and job title

If Yes, I will be there + Yes

Any dietary needs?

If Yes, I will be there

What would you like to discuss at the table?

If Yes, I will be there

Shall we set up a call instead?

If Sorry, I cannot make it

Pick a time for the call

If Sorry, I cannot make it + Yes, please

Consent

Permission to follow up

Gift code

The visitor collects their gift at the booth

Step 1

Your details

Work email

Full name

Company

Job title

Try it as a visitor
The questions

Every question, and why it is asked

Who is coming, their level, guests, dietary needs and topics for the table, and a call booked with everyone who cannot make it. Answers marked Example are yours to replace.

  1. 1

    Contact details

    Everyone

    Work email · Full name · Company · Job title, on one screen.

  2. 2

    Will you join us?

    Everyone
    Yes, I will be thereSorry, I cannot make it

    WhyOpens the dinner questions for guests, and a call offer for everyone who cannot come.

  3. 3

    Your level

    If Yes, I will be there

    C-levelVPDirectorOther

    WhySeat the table well and keep it senior.

  4. 4

    Bringing a colleague?

    If Yes, I will be there

    YesNo

    WhyPlan the headcount; only guests bringing someone are asked who.

  5. 5

    Your colleague's name and job title

    If Yes, I will be there + Yes

    WhyThe colleague becomes a contact too.

  6. 6

    Any dietary needs?

    If Yes, I will be there

    WhyThe restaurant gets the list in time.

  7. 7

    What would you like to discuss at the table?

    Example

    If Yes, I will be there

    Where the market is goingWhat peers are doingOur roadmap

    WhyYour host prepares the conversation the guests want.

  8. 8

    Shall we set up a call instead?

    If Sorry, I cannot make it

    Yes, pleaseNo, thanks

    WhyA no to the dinner can still be a yes to a conversation.

  9. 9

    Pick a time for the call

    If Sorry, I cannot make it + Yes, please

    WhyBooks the call on the spot. Add your hosts in the event.

  10. 10

    Consent

    Everyone

    I agree to be contacted about this event and related updates.

    WhyPermission to follow up after the event.

Brief your reps

Hot, Warm or Cold at the gift handover

What each rating means for this template, so every rep rates the same way.

Hot

C-level or VP, coming, or booked a call.

Warm

Director coming, or cannot come but open to a call later.

Cold

Declined with no follow-up.

Works well with

  • A registration page (the Executive dinner page template) and the confirmation email.
  • The Host Station to check guests in on the night.

What you will see

  • Yes and no, by level.
  • Guests and dietary needs for the restaurant.
  • Calls booked with people who could not come.
FAQ

Frequently asked questions

How many questions does each person answer with the Executive dinner RSVP template?

Between 3 and 7 after their contact details, depending on their answers. Questions that do not apply are skipped.

Who sees which questions?

Coming, with a colleague: 7 questions. Coming alone: 6 questions. Cannot come, wants a call: 4 questions. Cannot come: 3 questions.

Can I change the questions?

Yes. The template adds ordinary questions to your survey in Scaniam: edit, remove or reorder any of them, and replace the answers marked as examples with your own.

Can I add it to an event I have already set up?

Yes. In the survey builder, choose Templates. Questions your form already has, such as work email or consent, are kept and not added twice.

Is it free?

Yes. Every template is on every Scaniam plan, including Free.

Cookbooks

Step by step, at your next event

Run your own event from registration to check-in and giftsScaniam runs registration, check-in, feedback, games and gifts for an event you host.Read the cookbook Book follow-up meetings at the boothScaniam lets visitors book a time with your team before they leave.Read the cookbook
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Use this template at your next event.

On every plan, including Free. Add it to a new event, or to an event you already set up.

Use this template →